Warehouse Receipt | A Function in the L-mobile warehouse ready for MS Dynamics Basic Module

Digital goods receipt with the mobile data collection solution for MS Dynamics NAV and Business Central

Goods receipt is the central starting point for numerous downstream warehouse processes. It is therefore all the more important to ensure that all goods receipt processes are efficient, easy, and reliable. How do you achieve this? Through the digitalization of your goods receipt processes.

With the mobile “Warehouse Receipt” function in the warehouse management solution for MS Dynamics NAV (formerly Navision) and Dynamics 365 Business Central, you can now record warehouse receipts digitally and in real time. Using mobile devices, your employees can handle all goods receipt processes easily, conveniently, and reliably—from recording one-step and two-step goods receipts to posting items subject to serial number or batch management.

Mobile solution Standard solution

Digital goods receipt with L-mobile warehouse ready for MS Dynamics

The “Warehouse Receipt” module in the mobile warehouse management solution for MS Dynamics NAV and Business Central enables you to record warehouse receipts with mobile devices and post or register them in real time. To do this, the mobile data collection solution for Microsoft Dynamics NAV and Business Central accesses the corresponding source document to which the goods receipt refers. The function supports both warehouse receipts directly from the order and via the warehouse receipt document. The information from the respective source document in Navision/NAV or Business Central is made directly available to your employees on mobile devices, usually barcode scanners.

Selecting the warehouse receipt document and entering the delivery note

For goods receipt, the employee goes to the mobile “Warehouse Receipt” function in the warehouse management software for Navision and Business Central to select the corresponding warehouse receipt document. The module can be accessed quickly and easily by scanning, by entering the order number, or by selecting in the overview of all released goods receipts. After selecting the corresponding warehouse receipt document, all information about the shipment is displayed on the mobile barcode scanner. In addition to the delivery note number and the overview of the delivered items and quantities, a target storage bin is also suggested. Once the quantity has been entered and the target storage bin selected, the goods receipt is posted in real time in NAV (Navision) or Microsoft Dynamics 365 Business Central. Upon confirmation that the incoming goods inspection has been completed, the warehouse receipt document disappears from the mobile goods receipt. The employee can now move onto the next mobile goods receipt.

Recording items subject to batch or serial number management

If items subject to batch management are to be recorded in goods receipt, the mobile warehouse management solution for NAV and Business Central allows them to be split into several sub-batches. The different sub-batches are then posted using the mobile “Warehouse Receipt” module for NAV or Dynamics 365 Business Central. Do you also want to record items subject to serial number management in goods receipt too? No problem. Simply scan the individual serial numbers one after the other or have the serial numbers generated automatically by the system.

Posting the goods receipt in MS Dynamics

With digital goods receipt using L-mobile warehouse, the information is transferred directly to MS Dynamics NAV or Microsoft Dynamics 365 Business Central during physical putaway. Every goods receipt posting that you make using the mobile data collection solution for NAV and Business Central is recorded in the source documents (purchase order or warehouse receipt document) in accordance with Microsoft Dynamics Business logic. The source document is automatically updated with the latest data such as the delivery note number, delivery quantity, and storage bin code, as well as the batch or serial number if applicable. Last but not least, the mobile “Warehouse Receipt” function posts the source document and generates the corresponding item, value, and, if applicable, storage bin postings.

Two-step goods receipt

If the goods shouldn’t be posted directly to a target storage bin, you can perform two-step goods receipt. To do this, the goods receipt is posted in the first step. Then putaway is posted in the second step. Alternatively, the goods can first be posted to a goods receipt storage bin and, after the incoming goods inspection has been completed, transferred to the respective target storage bin.

Warehouse Receipt in Microsoft Dynamics NAV & Business Central

Depending on the storage location settings on the location card, there are various options for posting a goods receipt in MS Dynamics NAV and Microsoft Dynamics 365 Business Central. It is possible to post goods receipts directly from the purchase order and via the warehouse receipt document.

Post Warehouse Receipt directly through purchase order

The supplier arranges for the delivery of goods based on the purchase order that was created and released by the purchasing department. As soon as the goods have physically arrived and the incoming goods have been inspected with regard to quantity and quality, the goods are put away. The information that has thus far been recorded manually is now added to the purchase order in Navision or Microsoft Dynamics 365 Business Central from a desktop workstation.

In warehouse receipt, the delivery note number (based on the storage location settings and the item tracking card), the serial number or batch number, as well as the actual delivered quantity and the actual storage bin are recorded in the purchase order. The warehouse receipt is then posted in MS Dynamics NAV/Business Central.

Vereinfachen Sie die Prozesse im Wareneingang mit dem digitalen Wareneingang für NAV (Navision) und Dynamics 365 Business Central

Posting a warehouse receipt document

Arbeiten Sie noch mit Papier im Wareneingang? Einfacher geht es mit dem mobilen Wareneingang für NAV (Navision) und Dynamics 365 Business Central

The warehouse receipt document in Navision is used for storage locations marked “Warehouse receipt required”. In contrast to inventory putaway, the warehouse receipt document allows you to combine several documents (e.g., purchase orders) in a single warehouse receipt. To post a warehouse receipt, there must always be a corresponding source document in Microsoft Dynamics NAV or Business Central. This includes, for example, a purchase order that was entered by the purchasing department, filled with information about the items (item number, storage bin code, quantity, etc.) and released in Navision or Business Central.

A warehouse receipt document is generated in MS Dynamics NAV or Business Central based on one or more released purchase orders. All of the content from the source documents are transferred to the warehouse receipt document. This is often followed by the transfer of the warehouse receipt document from Navision/Business Central to warehouse personnel in the form of a printout.

After the incoming goods inspection is completed and any missing information is manually added to the paper-based warehouse receipt document, all data from the incoming goods inspection is transferred to Navision/Microsoft Dynamics 365 Business Central from a desktop workstation. In the process, the employee enters the storage bin and corrects the “Actual Delivery Quantity” according to the actual quantity delivered. Once all information has been provided, the warehouse receipt is posted in Navision/Business Central. After the warehouse receipt has been posted, purchase order lines are updated and a purchasing delivery note is generated by MS Dynamics NAV/Microsoft Dynamics 365 Business Central.

Record goods receipts easily on the go—with the mobile warehouse management solution for Microsoft Dynamics NAV and Business Central

Goods receipt with the
L-mobile warehouse ready for MS Dynamics extension
Mobile recording and posting of goods receipt and putaway
Use of mobile devices (e.g., scanners) speeds up mobile data collection in the warehouse
All information is reported back to the ERP system in real time, providing greater transparency in goods receipt
No specific ERP knowledge required. The mobile warehouse app is intuitive and quick to learn.
“Warehouse Receipt” is a standard module in the warehouse starter kit. The solution can be flexibly extended with additional functions.

Goods receipt with the
Microsoft Dynamics standard solution
Information is often recorded on paper
Paper-based goods receipt processes require duplicate data collection
Information recorded on paper is manually entered in the MS Dynamics system at a later time
To post goods receipts, a good knowledge of MS Dynamics is required in order to execute the process smoothly
Microsoft’s “Warehouse Receipt” function can be flexibly extended by means of an extension supplied by partners/other solution providers

Digital goods receipt with the mobile warehouse management solution for MS Dynamics

Learn how the entire process from goods receipt through to putaway can be handled digitally, transparently, and accurately. View the demo for free, whenever you have time!

The added value of digital goods receipt and putaway
Find out what challenges need to be overcome in goods receipt and how the process can be optimized by using a mobile warehouse management solution for NAV and Microsoft Dynamics 365 Business Central.
Live demo: How digital goods receipt works
Join our expert Christoph Altdörfer on a tour of our digital factory and get useful information about the digital goods receipt process with mobile data collection for MS Dynamics.
Your benefits
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Your entry into mobile warehouse management with NAV and Business Central: With the L-mobile warehouse ready for MS Dynamics starter kit

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Optimize and speed up your warehouse processes with mobile data collection for MS Dynamics 365 Business Central and NAV

There’s an easy way for you to get started with mobile data collection in your warehouse. The basic modules included in the starter kit map all process-related stock movements in a clear and mobile way. Along with goods receipt, stock transfer, and free location search, the basic modules in the starter kit also include picking and paperless inventory. And if that’s not enough, you can also expand your mobile data collection solution for NAV and Business Central flexibly with additional modules.

10 standardized basic functions
Multi-industry use cases
Specifically for the Dynamics 365 Business Central & NAV inventory management systems

5 reasons to choose L-mobile and the L-mobile warehouse ready for MS Dynamics mobile warehouse management solution

1. MS Dynamics specialists
We offer far more than just a software solution. We specialize in MS Dynamics and can offer you advice on possible changes to the ERP system, customizations, full-scale implementation, and training for your team.
2. The ERP system as the central platform
We provide innovative digital solutions for optimizing and networking your warehouse, production, and service processes. Your ERP system, MS Dynamics, remains the principal system into which all data is fed back in real time.
3. Compatible with future versions
Are you planning to update your MS Dynamics system to a new version or even migrate to the cloud with Dynamics 365 Business Central? No problem—our mobile data collection solution is compatible with future versions as well as different operating systems.
4. Flexible expansion
Whether barcode, RFID, UWB, or Pick-by-Light or even linking the warehouse and production, our solution supports technological and modular expansion at any time. Highlight: with our comprehensive roadmap, we support you step by step on the journey to your digital factory.
5. Everything from a single source
Software development, IT system company, and project team all under one roof. We are your ideal partner for tailor-made software, associated hardware, close consultation on process optimization and solution selection, professional project assistance, and reliable support.

warehouse ready for MS Dynamics mobile interface | Warehouse Receipt

Warehouse Receipt
All shipment information on mobile device
Warehouse Receipt
Identification via barcode or manually
Warehouse Receipt
Overview of open purchase orders
Warehouse Receipt
Warehouse Receipt
Warehouse Receipt
Warehouse Receipt
Warehouse Receipt

Advantages of L-mobile warehouse ready for MS Dynamics Warehouse Receipt function

Elimination of printed lists for goods receipts

Information available in real time and without changes in media

Real-time feedback on quantities actually delivered, storage bin code, and any serial numbers or batches in MS Dynamics

Elimination of manual recording of warehouse receipts in MS Dynamics

References for the mobile warehouse management solution for MS Dynamics NAV & Dynamics 365 Business Central

L-mobile digital warehouse management MS Dynamics case study Molkereigenossenschaft Hohenlohe-Franken eG

L-mobile reference Stadler Altenrhein AG

L-mobile reference digital warehouse management warehouse ready for MS Dynamics Birkenmeier Stein+Design GmbH

L-mobile digital warehouse management Infor COM and digital service management case study INOTEC Sicherheitstechnik GmbH

MS Dynamics basic module and all extension modules at a glance

Mobile data collection in the warehouse for Microsoft Dynamics NAV and Business Central starter kit — MS Dynamics Basic Module

Mobile data collection in the warehouse for Microsoft Dynamics NAV and Business Central extension modules — MS Dynamics extension modules