Thanks to mobile data collection of the inventory for Microsoft Dynamics NAV/Business Central, you significantly reduce the effort or complexity of Navision inventory. Although corresponding inventory record sheets or, in the case of inventory orders physical inventories, are still created in Navision or Microsoft Dynamics365 Business Central and the inventories are calculated from MS Dynamics NAV or Business Central, these count lists are displayed via barcode scanner inventory software. Consequently, thanks to mobile data collection for Microsoft Dynamics NAV and Business Central, your inventory personnel will be able to perform an error-free, mobile inventory. Using the barcode scanner inventory software, your warehouse employees only need to scan the item number or storage area and then record the quantity counted on the inventory hardware used. If, during the mobile inventory, the deviation from the target quantity is too large, the warehouse personnel is prompted to recount by the NAV and Business Central mobile data collection. Information relating to serial numbers or batches can also be added directly, via the Barcode Scanner Inventory Software, and transferred to the corresponding source document.
All the quantities recorded in the mobile data collection for Microsoft Dynamics NAV/Business Central are available in the module for mobile inventory, in real time, in the inventory record sheet, or the Physical Inventory. To prevent possible incorrect entries, the final inventory registration and the reconciliation of any potential differences still takes place directly in Microsoft Dynamics Navision or in MS Dynamics365 Business Central.
L-mobile supports you with mobile inventory for Navision and Business Central, not just when it comes to the annual inventory: In order to make annual inventories even easier, mobile data collection and inventory for NAV and Business Central furthermore offers the possibility of the perpetual inventory or zero/low quantity inventory. Here, Microsoft Dynamics NAV Inventory prompts the warehouse personnel to undertake an inventory whenever the quantity in the records is zero or very low. This means a large number of the items are already counted, with minimal effort, by the end of the year. This not only increases the reliability of the inventory, but using the mobile inventory also saves you time and money.
When it comes to creating inventory and registering items in MS Dynamics NAV and MS Dynamics 365 Business Central, there are two options.
The inventory record sheets are located in Navision and Microsoft Dynamics 365 Business Central in the warehouse area and can be issued with an individual designation.
In order to fill out the inventory record sheet and thus create an inventory, the stock is first calculated using MS Dynamics NAV or Business Central. The content of the respective inventory record sheet is defined via corresponding filter options, such as filtering by specific storage locations. The inventory record sheet will now have a listing of all items that should be in stock. Depending on the type of filter, it is also possible to list the items in the inventory record sheet that were in the selected storage location at an earlier time. These rows are listed in the Microsoft Dynamics NAV or Business Central inventory record sheet with the quantity as 0.
After the inventory list has been created from Navision or Business Central, the inventory record sheet shows the calculated quantity, the inventory quantity, i.e. the quantity actually counted, as well as the difference between the calculated and counted quantity. Initially, the values of the inventory quantity and the calculated quantity are identical, but must be corrected accordingly after the Microsoft Dynamics NAV inventory.
Once the inventory record sheets are completely prepared, the count lists are printed and issued to the inventory personnel. As part of the inventory, warehouse workers need to count all items including batch or serial numbers and manually enter the corresponding quantities into the previously created inventory lists. Once the inventory is complete, the count lists are collected and the recorded information is transferred to the inventory record sheet in Navision or Business Central.
Finally, the counted quantities are verified and the inventory record sheet is registered. All changes, corrections or additions to the inventories are now reflected in the item or value items and corresponding inventory items are generated in MS Dynamics NAV/Microsoft Dynamics 365 Business Central.
The Microsoft Dynamics Inventory can also be created based on inventory orders and physical inventories. In Navision or Business Central, inventory orders are located under the “Warehouse” item. If a new inventory order is created, a description can be stored in the order header and the responsible employees (resources) can be selected. In the inventory order, as well as in the inventory record sheet, all stocks to be counted must be calculated for the Navision inventory.
The “Calculate lines” function is used to access the filter settings when creating an inventory, in order to restrict the counting range. Possible filter settings include product groups, storage locations or storage bins. After selecting the filter settings, the lines of the inventory order are filled accordingly in Microsoft Navision or Business Central.
To record the actual quantities, a corresponding physical inventory must first be created. For this purpose, the order can consist of any number of entries and—in contrast to the Dynamics NAV inventory based on the inventory record sheet—contains information about the person who entered the data, the date of entry, and the time of entry.
Similar to the procedure for inventory record sheets, count lists are printed and distributed to personnel for Microsoft Navision inventory. Here too, the quantities counted and item tracking information, i.e. serial numbers and batches, are recorded in writing on paper.
Following the physical count of stocks, information is transferred from the count lists to the physical inventories. The information is then transferred to the lines of the inventory order and, after successful verification in Navision/Business Central, the inventory is recorded. Here, too, the item postings are adjusted based on any changes, corrections, and additions, with associated inventory items generated via Microsoft Dynamics.
Carrying out the Business Central or Navision inventory is simple and straightforward. However, creating the inventory and filling out the printed lists, then transferring the count lists back to the inventory record sheet in order to be able to register the inventory results in a significant amount of extra work. In addition, this process is extremely prone to errors as there is a risk of creating false entries when swapping from one media to another.
Begin with the L-mobile starter kit and add other modules as you need
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